Role: Administrative Assistant
Location: Martinez, CA (5 days onsite)
Duration: 3–6+ months
Pay Rate: $30 to $35
Overview: We are seeking a detail-oriented Administrative Assistant to support day-to-day operations, records management, and administrative coordination within a County department. This role includes document handling, public and internal support, and assisting with procurement, contracts, and Statement of Work (SOW) processes to ensure smooth administrative and operational workflows.
Key Responsibilities
- Provide general administrative support to department staff and leadership
- Maintain, organize, and retrieve records, including maps, plans, and official documents
- Assist with document indexing, filing, and records management systems
- Respond to internal and public requests for information and documentation
- Support procurement activities, including tracking purchase requests, maintaining documentation, and coordinating approvals
- Assist with contract administration, including organizing agreements, tracking timelines, and maintaining contract records
- Support creation, review coordination, and tracking of Statements of Work (SOWs)
- Track and support ongoing projects, ensuring timelines and deliverables are met
- Prepare reports, maintain logs, and ensure data accuracy
- Coordinate with team members to support daily operations and workflow continuity
- Ensure compliance with established policies, procedures, and regulatory requirements
Required Skills & Experience
- Experience in administrative support, records management, or office coordination
- Exposure to procurement processes, contract administration, or SOW documentation
- Strong organizational and document management skills
- Experience working with internal teams and/or public-facing support
- Ability to research, retrieve, and analyze documents
- Strong attention to detail and ability to manage multiple tasks
Technical Skills
- Microsoft 365 (Excel, Word, Outlook)
- Adobe Acrobat Pro
- Document management systems (e.g., Laserfiche preferred)
- Familiarity with tools like Google Earth is a plus
Education
- Bachelor’s degree preferred (or equivalent experience)
